The International Business Forum “Electronic Data Interchange (EDI) as an efficient supply chain management tool. Prospects of international cooperation”

The International Business Forum

“Electronic Data Interchange (EDI) as an efficient supply chain management tool. Prospects of international cooperation”

 

Minsk City, December 16, 2016

I.                   Relevance

In recent years, supply chain partners have been actively introducing e-document management systems to their businesses: international standards of description and identification of goods and legal entities have been implemented, as well as the formats of the e-documents accompanying business transactions have been defined. Guaranteed exchange of commercial data and e-documents between business partners (B2B) and government agencies (B2G) is carried out by specialized companies called “EDI service providers.”

International practice proves that introduction of the e-data interchange systems based on the international EDI standards and technologies has a positive impact on the scope of domestic and international trade, this reduces transaction costs, and fills the state budget.

Integrated commercial document management (from Requests-for-Proposal and waybills to e-invoices and other payment e-documents) is a prerequisite for migrating from the traditional paper-based document management to paperless e-document management (EDM). This approach offers benefits to all stakeholders:

Business community:	Government:
-      reduced logistics costs; -      accelerated delivery and, thus, prompt payments for goods (services); -      reduced risks of paying fines and penalties due to late submission of documents to government agencies; -      no conflict situations related to formalization of papers, etc.	-      confirmation of legal circulation of the goods in transboundary trade; -      completeness, credibility and transparency of both physical goods, and data and documents that accompany shipments; -      no need to allocate state budget funding to create stand-alone systems for traceability of goods (services).

 

It is important to highlight that once it is isolated from the core business processes of any enterprise, creating individual documents in dedicated IT systems (public or commercial) is not a part of in-house automation, and this becomes an additional burden (both administrative and financial) for enterprises, and this causes deterioration of the business environment.

When developing approaches to creating the EDM systems, it is expedient to consider many years of experience of the countries that have already implemented their e-systems between the stakeholders. This experience has shown that the EDM rules and requirements should be focused on achieving the main objective: to increase business process efficiency and, therefore, to enhance competitiveness of the country’s economy.

Today, the member states of the Eurasian Economic Union (EAEU) work on introducing a goods traceability mechanism.

The following orders by the Eurasian Intergovernmental Council define basic approaches to implementing the traceability mechanism in the EAEU countries: Order #8 dated May 20, 2016 “On measures to introduce goods traceability mechanism in the EAEU member states,” Order #14 dated August 12, 2016 “On key approaches to introducing a goods traceability mechanism in the EAEU member states,” and Order #15 dated October 27, 2016 “On the draft agreement on the goods traceability mechanism in the EAEU.”

In line with the accepted approaches, the EAEU member states will ban circulation of the goods that cannot not meet the requirements to ensure a traceability mechanism, and legal entities violating these requirements, will be penalized starting February 1, 2018.

Once the EAEU member states launch the traceability mechanism, business entities engaged in circulation of traceable products will be obligated to update their data on the traceable items into the national traceability system.

At the initial stage, this traceability requirement will apply to the goods imported into the EAEU territory and cleared in accordance with the customs procedure for domestic consumption. Later, a decision can be made to ensure traceability of the goods made in the EAEU.

The International Business Forum “Electronic Data Interchange (EDI) as an efficient supply chain management tool. Prospects of international cooperation” will be focused on promoting integration of the Republic of Belarus into the international supply chains, on discussing ways to ensure goods traceability in the EAEU. Following the Forum, the Organizing Committee will issue its analytical summary.

Organizers: The Ministry of Taxes and Levies of the Republic of Belarus, the Information Society Republican Public Association, UrSpectr OOO.

II.                Objectives:

·         To review the status and prospects of applying the EDI/EDM technologies for efficient supply chain management and goods traceability in the Republic of Belarus, the EU and the EAEU countries;

·         to facilitate integration of the Republic of Belarus into the international supply chains through adopting international standards.

III.             Thematic areas:

·         regulatory framework applied to the EDI/EDM markets in the EU countries (eSense);

·         the EDI/EDM standards, technologies and services available in the Republic of Belarus and the Russian Federation;

·         technology solutions and regulatory framework recommendations to the Republic of Belarus and other EAEU countries regarding EDI/EDM.

 

IV.             Venue:

The Barcelona Conference Hall, Victoria Olymp Hotel

(Pobeditelei Avenue 103, Minsk).

V.                Participants

 Representatives of the government agencies of the Republic of Belarus, of the Russian Federation, of the Republic of Kazakhstan, of the Eurasian Economic Commission, managers of the companies operating as links in supply chains (importers, exporters, commodity exchange, trading, and logistics companies), the EDI/EDM service providers and end-users of the EDI/EDM services, representatives of the governmental public key management systems, international experts will participate in the event.

VI.             Information for paying for the participation in the International Business Forum

To ensure your participation in the Forum, please book it either by phone (+375 17 205 0300) and sign a service agreement with UrSpectr OOO.

All costs and bank fees associated with the wire transfer and remitting the money to the bank account of the Contractor shall be covered by the Payer.

 

Terms and conditions for the provision of services: advance payment and a signed contract.

Pricing according to: Pricelist #34/3 dated 15.11.2016

#	Service	Measurement unit	Price (VAT excl.), euro	VAT, euro	Price (VAT incl.), euro
1	The International Business Forum “Electronic Data Interchange (EDI) as an efficient supply chain management tool. Prospects of international cooperation”	Price per participant	125.00	25.00	150.00
Implementing agency and its address:   UrSpectr OOO Tax ID 101528828, OKPO: 37521934 220141 г. Минск, ул. Ф.Скорины, 40, комн. 328 (Belarus) Postal address: пер. Загородный 1-ый, д. 20, 220073, г. Минск (Belarus) Account (EUR) – 3012900015046, at Bank Branch 17, ParitetBank OJSC, Code 782, 61a, Kisseliova Street, Minsk, Belarus MFO 153001782				Invoice #56-12 November 16, 2012

            
Thank you for cooperation!